Email Services/Office 365/Client Feature Comparison/Outlook 2016
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Office 365 (Outlook 2016 for Windows) - Client Capabilities
This document provides an overview of a range of functions and behavior when interacting with Office 365 using Outlook 2016 for Windows. The functionality considered pertains to the Email, Calendaring, and Contacts portions of the Office 365 suite. For a more condensed overview, please see <a href="page.php?id=28438">Office 365 - Technical Client Comparison</a>.
| Key | |
|---|---|
| <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="/images/group141/shared/plus_green.png"> | These functions are performed very well, with few or no issues. |
| <img title="There are some issues with these features. Certain tasks may be impossible or problematic." class="med" alt="There are some issues with these features. Certain tasks may be impossible or problematic." src="/images/group141/shared/exclamation_yellow.png"> | There are some issues with these features. Certain tasks may be impossible or problematic. |
| <img title="It is not possible to perform these functions." class="bad" alt="It is not possible to perform these functions." src="/images/group141/shared/minus_red.png"> | It is not possible to perform these functions. |
| <img title="These functions are untested." class="unk" alt="These functions are untested." src="/images/group141/shared/question_blue.png"> | These functions are untested. |
| ==== Email Functions ==== | Yes/No | Notes |
|---|---|---|
| Client accessible per ADA guidelines | <img alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png"> | |
| Configure for access | <img title="plus_green" alt="plus_green" src="/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Send and receive | <img title="plus_green" alt="plus_green" src="/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Move message to a folder | <img title="plus_green" alt="plus_green" src="/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Create, rename, and delete folders | <img title="plus_green" alt="plus_green" src="/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Set sharing permissions for entire mailbox | <img title="It is not possible to perform these functions." class="bad" alt="It is not possible to perform these functions." src="https://kb.wisc.edu/images/group141/shared/minus_red.png"> | Can only be set at folder level. |
| Set sharing permissions for folder(s) | <img title="plus_green" alt="plus_green" src="/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Interact with a shared mailbox | <img title="plus_green" style="background-color: rgb(238, 238, 238);" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Interact with a shared folder | <img title="plus_green" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Authenticate and send as another user | <img title="plus_green" style="background-color: rgb(238, 238, 238);" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Send on behalf of another user (change identities) | <img title="plus_green" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Set and modify server-side filters | <img title="plus_green" style="background-color: rgb(238, 238, 238);" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Set and modify client-side filters | <img title="plus_green" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Expand recipients from server-side distribution list | <img title="It is not possible to perform these functions." class="bad" alt="It is not possible to perform these functions." src="https://kb.wisc.edu/images/group141/shared/minus_red.png"> | |
| Forward email inline | <img title="plus_green" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Forward email as attachment | <img title="plus_green" style="background-color: rgb(238, 238, 238);" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| View full headers of a message | <img alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png"> | |
| Export email (to import elsewhere) | <img title="plus_green" style="background-color: rgb(238, 238, 238);" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Detach attachments from email messages | <img title="plus_green" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Set tags, flags, or categories on email | <img title="plus_green" style="background-color: rgb(238, 238, 238);" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Print a message | <img title="plus_green" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Auto-complete email addresses from server Global Address List | <img title="plus_green" style="background-color: rgb(238, 238, 238);" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Auto-complete email addresses from server Personal Address Book | <img title="plus_green" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Auto-complete email addresses from local Personal Address Book | <img title="plus_green" style="background-color: rgb(238, 238, 238);" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Recover deleted emails from Deleted Items | <img title="plus_green" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| View emails in threaded or conversation view | <img title="plus_green" style="background-color: rgb(238, 238, 238);" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Set reminder on email messages | <img title="plus_green" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Create an event from an email message | <img title="plus_green" style="background-color: rgb(238, 238, 238);" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Use a Digital ID to digitally sign an email | <img title="plus_green" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> | |
| Set a priority on an email message | <img title="plus_green" style="background-color: rgb(238, 238, 238);" alt="plus_green" src="https://kb.wisc.edu/images/group141/shared/plus_green.png" height="32" width="32"> |
| ==== Calendar Functions ==== | Yes/No | Notes |
|---|---|---|
| Configure for access | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Create a meeting/appointment/event | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Modify or delete an event that you created | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Modify or delete an event that another person created | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Modifications to event by organizer overwrite modifications by attendee(s) | <img title="It is not possible to perform these functions." class="bad" alt="It is not possible to perform these functions." src="https://kb.wisc.edu/images/group141/shared/minus_red.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Delete a meeting/appointment/event | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Set recurrence on events | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Create a task | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Modify a task (update status, change details) | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Delete a task | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Invite attendee(s) to events (within the system) | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Invite external attendee(s) to events (other systems, e.g. Gmail) | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Provide attendance response to non-recurring events | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Provide attendance response to single instances of recurring events | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Provide attendance responses to all instances of recurring events | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Check schedule availability of another user | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Create a new calendar | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Delete an existing calendar | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Display multiple calendars in one view | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Change calendar views (e.g. daily, weekly) | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Change calendar colors | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Set default calendar view | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Show or hide declined events | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Set popup notifications for events | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Set email notifications for events | <img title="It is not possible to perform these functions." class="bad" alt="It is not possible to perform these functions." src="https://kb.wisc.edu/images/group141/shared/minus_red.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Set other calendar options or preferences | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Set sharing permissions for calendars | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Set privacy settings for calendars | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Create events with limited visibility (e.g. show date and time only) | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Subscribe to shared Office 365 calendars | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Subscribe to external .ics calendars | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Remove a subscribed calendar | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Invite/schedule a resource (conference room, projector, equipment, etc) | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Create an event on behalf of a resource | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Set sharing permissions for a resource | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Set privacy permissions for a resource | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Print calendars or events | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Manage attachments on events | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Auto-complete email addresses from server Global Address List | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Auto-complete email addresses from server Personal Address Book | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Auto-complete email addresses from local Personal Address Book | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> |
| ==== Contacts Functions ==== | Yes/No | Notes |
|---|---|---|
| Configure for access | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| View and use the Global Address List (GAL) | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Create a personal contact stored on the server | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Modify a contact stored on the server | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Delete a contact stored on the server | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Create and modify local contacts | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Auto-complete addresses from contacts | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start; background-color: rgb(255, 255, 255);"> | |
| Create server-side distribution list | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> | |
| Modify server-side distribution list | <img title="These functions are performed very well, with few or no issues." class="good" alt="These functions are performed very well, with few or no issues." src="https://kb.wisc.edu/images/group141/shared/plus_green.png" style="text-align: start;"> |