Email Services/Office 365

Welcome

Welcome to the Argonne Office 365 Migration Wiki. We hope that you will find this new email and collaboration experience to be an improvement over the existing Argonne service offering.

As we transition your email data and services to the cloud, there are several key items of which you should be aware. They will be outlined here for your review and reference. You can find all of the information relevant to the initiative on this wiki. We hope that the details to follow will both answer common questions and set some reasonable expectations for the process.

As always, if you have any questions or concerns, please contact the CIS Service Desk at 2-9999 option 2

Thank you,
Christiaan Zaluzec and the CIS Email Services Team

What to Expect

1. Once your migration date is set, you will be informed via email no less than two days before and again on the day of your migration
2. Migration times vary based on mailbox content and total size. As an estimate, it’ll take about an hour for every 2gb of data in your mailbox
3. Mailboxes with a large number of folders and sub-folders will take much longer to migrate, as data for each folder must be verified and compared with the source after data migration. Any efforts to clean up unneeded mailbox clutter before migration will help reduce this effect
4. All mailbox data will be migrated. This includes mail, mail folders, calendar items, contacts, inbox rules and notes
5. During the migration process, you can work normally in your mailbox. Your access will not be affected
6. At the very end of your migration, your mailbox will be unavailable for five to 10 minutes as the final cutover occurs. You will be notified via email before this happens.
7. After your migration has completed, you may need to reconfigure your mail client or mobile device. Instructions for doing so can be found on the Office 365 Client Configuration Documents Wiki.
8. If you had any connections to additional calendars or shared mailboxes, they will need to be re-established in your new mailbox. Instructions for doing so can be found on the Exchange User Documentation Wiki.
9. If you are a delegate for another user’s mailbox or calendar, that capability will be unavailable until that user is also transitioned. Every effort will be made to coordinate the migration of mailboxes so that managers and delegates are migrated together
10. If you manage a distribution list through Outlook, you will no longer have that capability. The Service Desk or your Division's IT Staff will be able to make list modifications for you

Accessing Your Mailbox

In addition to your normal email client and mobile device, you can access your mailbox from anywhere in the world from either of the following websites by logging in with your ANL domain username in the format [email protected] and your password.

• https://mail.anl.gov
• https://portal.office.com

From the Office 365 Welcome page, click the “Mail”, “Calendar” or “People” icon to access your inbox, calendars, or contacts, respectively.

Helpful Links and Information

• For more information on how to use Office 365 via the online interface or how to connect your existing email client, please reference the wiki pages listed below.
• You can also find helpful links on your Office 365 landing gage
  • Log in to portal.office.com
  • click the tiles Icon at the top left, and choose the "all" view
  • scroll to the bottom to the section labeled "Other" for getting started guides and other helpful reference materials

Exchange User Documentation

• Much of the content in this section applies to On Premises Exchange, and may not be identical to similar actions performed in Office 365