View source for Email Services/Office 365/Client Feature Comparison/Outlook 2013

<h2 class="title">Office 365 (Outlook 2013) - Client Capabilities</h2>
{|  class="comparison" border="1" 
!  colspan="2" style="text-align: center;" | Key
|- 
| [[File:Plus_green.png]]
|  style="text-align: left;" | This client is able to perform these functions very well, with few or no issues.
|- 
| [[File:Exclamation_yellow.png]]
|  style="text-align: left;" | This client has some issues performing these functions.  Certain tasks may require a different client or additional steps.
|- 
| [[File:Minus_red.png]]
|  style="text-align: left;" | This client is not able to perform these functions; a different client is needed to complete these functions.
|- 
| [[File:Question_blue.png]]
|  style="text-align: left;" | These functions have not yet been tested using this client.
|}<br />
{|  id="email" class="function" border="1" 
!  class="functions" | <h3> Email Functions </h3>
!  class="yesno" | Yes/No
!  class="notes" | Notes
|- 
|  class="functions" | Client accessible per ADA guidelines
| [[File:Plus_green.png]]
| <br />
|- 
| Configure for access
| [[File:Plus_green.png]]
| <br />
|- 
| Send and receive
| [[File:Plus_green.png]]
| <br />
|- 
| Move message to a folder
| [[File:Plus_green.png]]
| <br />
|- 
| Create, rename, and delete folders
| [[File:Plus_green.png]]
| <br />
|- 
| Set sharing permissions for entire mailbox
| [[File:Plus_green.png]]
| There are a large number of sharing levels: Owner, Publishing Editor, Editor, Publishing Author, Author, Nonediting Author, Reviewer, Contributor, None. Each level has varying Read, Write, Delete and "Other" options.
|- 
| Set sharing permissions for folder(s)
| [[File:Plus_green.png]]
| See note above for sharing an entire mailbox.  Many permission levels.
|- 
| Interact with a shared mailbox
| [[File:Plus_green.png]]
| Shared Mailboxes are automatically subscribed to and displayed when logged into an email account that has access.
|- 
| Interact with a shared folder
| [[File:Plus_green.png]]
| In order to view a shared folder, you need to must also grant visibility to the parent folder (usually the Mailbox).
|- 
| Authenticate and send as another user
| [[File:Minus_red.png]]
| It is not possible to set up a standalone Outgoing server connection.  Multiple accounts can be configured, however.
|- 
| Send on behalf of another user (change identities)
| [[File:Plus_green.png]]
| You can change your "From" address, provided you have appropriate permissions.  It will send the message as "[you] on behalf of [other user]". Lacking permission, you'll get a bounce email telling you that you can't send on behalf of someone unless you have permission to do so.
|- 
| Set and modify server-side filters
| [[File:Plus_green.png]]
| Creating most filters will do so on server-side.  Some client-side specific rules will alert you when they are client-side only with a message that says "This rule will only run when you check your email in Outlook.  If Outlook isn't running..."
|- 
| Set and modify client-side filters
| [[File:Plus_green.png]]
| See notes about server-side filters above.
|- 
| Expand recipients from server-side distribution list
| [[File:Plus_green.png]]
| Once expanded, the list cannot be compressed.  A warning is given notifying the user of this.
|- 
| Forward email inline
| [[File:Plus_green.png]]
| This is the default option.
|- 
| Forward email as attachment
| [[File:Plus_green.png]]
| The default option for forwarding is to "Forward Inline".  To change this setting, it's done by preference, not by individual message.  Select File -&gt; Mail -&gt; Replies and forwards and change the "When replying to/forwarding a message" option.
|- 
| View full headers of a message
| [[File:Plus_green.png]]
| To see full headers, open the message in a new window, click File -&gt; Info -&gt; Properties.  Headers are listed under "Internet headers"
|- 
| Export email (to import elsewhere)
| [[File:Plus_green.png]]
| You can export mail as a PST file which is obviously useful for Outlook and certain third party apps that can handle PSTs, or you can export as a CSV.
|- 
| Detach attachments from email messages
| [[File:Plus_green.png]]
| <br />
|- 
| Set tags, flags, or categories on email
| [[File:Plus_green.png]]
| Outlook 2013 allows you to "Categorize" emails with default color categories that can be renamed. You can also flag them for "Follow Up", which allows you to add notifications to your calendar or set reminders.
|- 
| Print a message
| [[File:Plus_green.png]]
| <br />
|- 
| Auto-complete email addresses from server Global Address List
| [[File:Plus_green.png]]
| <br />
|- 
| Auto-complete email addresses from server Personal Address Book
| [[File:Plus_green.png]]
| The Personal Address Book is synced with the cloud by default as well.
|- 
| Auto-complete email addresses from local Personal Address Book
| [[File:Plus_green.png]]
| See note above; local address book is automatically synced to the cloud.
|- 
| Recover deleted emails from Deleted Items
| [[File:Plus_green.png]]
| Recover from deleted items by going to the Deleted Items folder, choosing Folder from the menu tab, and clicking Recover Deleted Items
|- 
| View emails in threaded or conversation view
| [[File:Plus_green.png]]
| You can change one folder or the entire Mailbox to "Conversation" view.
|- 
| Set reminder on email messages
| [[File:Plus_green.png]]
| <br />
|- 
| Create an event from an email message
| [[File:Minus_red.png]]
| <br />
|- 
| Use a Digital ID to digitally sign an email
| [[File:Question_blue.png]]
| <br />
|- 
| Set a priority on an email message
| [[File:Plus_green.png]]
| When composing, you can set the message for follow up, or set high/low importance.
|- 
| Send as alternate address
| [[File:Plus_green.png]]
| <br />
|}<br />
{|  id="calendar" class="function" border="1" 
!  class="functions" | <h3> Calendar Functions </h3>
!  class="yesno" | Yes/No
!  class="notes" | Notes
|- 
| Configure for access
| [[File:Plus_green.png]]
| Calendars are automatically configured to access the cloud via MAPI when email account is configured.
|- 
| Create a meeting/appointment/event
| [[File:Plus_green.png]]
| <br />
|- 
| Modify or delete an event that you created
| [[File:Plus_green.png]]
| <br />
|- 
| Modify or delete an event that another person created
| [[File:Plus_green.png]]
| <br />
|- 
| Modifications to event by organizer overwrite modifications by attendee(s)
| [[File:Minus_red.png]]
| <br />
|- 
| Delete a meeting/appointment/event
| [[File:Plus_green.png]]
| <br />
|- 
| Set recurrence on events
| [[File:Plus_green.png]]
| <br />
|- 
| Create a task
| [[File:Plus_green.png]]
| <br />
|- 
| Modify a task (update status, change details)
| [[File:Plus_green.png]]
| <br />
|- 
| Delete a task
| [[File:Plus_green.png]]
| <br />
|- 
| Invite attendee(s) to events (within the system)
| [[File:Plus_green.png]]
| <br />
|- 
| Invite external attendee(s) to events (other systems, e.g. Gmail)
| [[File:Plus_green.png]]
| Inviting an external attendee generates an .ics attachment for the recipient's system to manage.
|- 
| Provide attendance response to non-recurring events
| [[File:Plus_green.png]]
| <br />
|- 
| Provide attendance response to single instances of recurring events
| [[File:Plus_green.png]]
| <br />
|- 
| Provide attendance responses to all instances of recurring events
| [[File:Plus_green.png]]
| <br />
|- 
| Check schedule availability of another user
| [[File:Plus_green.png]]
| The Check Availability feature is called "Scheduling Assistant".  It works within the system and will assist in finding available times for meetings.
|- 
| Create a new calendar
| [[File:Plus_green.png]]
| <br />
|- 
| Delete an existing calendar
| [[File:Plus_green.png]]
| <br />
|- 
| Display multiple calendars in one view
| [[File:Plus_green.png]]
| Calendars can be viewed side-by-side or overlaid, so all calendars overlap in a "group" view.
|- 
| Change calendar views (e.g. daily, weekly)
| [[File:Plus_green.png]]
| <br />
|- 
| Change calendar colors
| [[File:Plus_green.png]]
| There are 9 colors available to select from.
|- 
| Set default calendar view
| [[File:Plus_green.png]]
| <br />
|- 
| Show or hide declined events
| [[File:Minus_red.png]]
| When a meeting is declined, it is deleted from your calendar.  The only way to show the meeting again is to find the invitation in your Deleted Items (mail) and change your response.  It is not possible to display declined events.
|- 
| Set popup notifications for events
| [[File:Plus_green.png]]
| <br />
|- 
| Set email notifications for events
| [[File:Minus_red.png]]
| <br />
|- 
| Set other calendar options or preferences
| [[File:Plus_green.png]]
| <br />
|- 
| Set sharing permissions for calendars
| [[File:Plus_green.png]]
| Sharing and privacy settings are rolled into a very granular set of options that can be individually enabled or disabled for individuals or all other users.
|- 
| Set privacy settings for calendars
| [[File:Plus_green.png]]
| See notes for sharing permissions above.
|- 
| Create events with limited visibility (e.g. show date and time only)
| [[File:Plus_green.png]]
| Default event visibility is "normal".  Events can be set to "private".
|- 
| Subscribe to shared Office 365 calendars
| [[File:Plus_green.png]]
| Shared Calendars are automatically subscribed to and displayed when logged into an account that has access.
|- 
| Subscribe to external .ics calendars
| [[File:Plus_green.png]]
| Subscribed external calendar locations are stored in the cloud, so subscribing to an external calendar in Outlook 2013 makes that same calendar available in other compatible clients, like Outlook on the web.
|- 
| Remove a subscribed calendar
| [[File:Plus_green.png]]
| <br />
|- 
| Invite/schedule a resource (conference room, projector, equipment, etc)
| [[File:Question_blue.png]]
| <br />
|- 
| Create an event on behalf of a resource
| [[File:Question_blue.png]]
| <br />
|- 
| Set sharing permissions for a resource
| [[File:Question_blue.png]]
| <br />
|- 
| Set privacy permissions for a resource
| [[File:Question_blue.png]]
| <br />
|- 
| Print calendars or events
| [[File:Plus_green.png]]
| <br />
|- 
| Manage attachments on events
| [[File:Plus_green.png]]
| <br />
|- 
| Auto-complete email addresses from server Global Address List
| [[File:Plus_green.png]]
| <br />
|- 
| Auto-complete email addresses from server Personal Address Book
| [[File:Plus_green.png]]
| <br />
|- 
| Auto-complete email addresses from local Personal Address Book
| [[File:Plus_green.png]]
| <br />
|}<br />
{|  id="contacts" class="function" border="1" 
!  class="functions" | <h3> Contacts Functions </h3>
!  class="yesno" | Yes/No
!  class="notes" | Notes
|- 
| Configure for access
| [[File:Plus_green.png]]
| Contacts are automatically configured to access the cloud via MAPI when email account is configured.
|- 
| View and use the Global Address List (GAL)
| [[File:Plus_green.png]]
| <br />
|- 
| Create a personal contact stored on the server
| [[File:Plus_green.png]]
| It is actually not possible to create a local-only contact.  All contacts are synced with the cloud.
|- 
| Modify a contact stored on the server
| [[File:Plus_green.png]]
| <br />
|- 
| Delete a contact stored on the server
| [[File:Plus_green.png]]
| <br />
|- 
| Create and modify local contacts
| [[File:Exclamation_yellow.png]]
| As soon as the account is taken online, local contacts are synced to the cloud.
|- 
| Auto-complete addresses from contacts
| [[File:Plus_green.png]]
| <br />
|- 
| Create server-side distribution list
| [[File:Minus_red.png]]
| It is not possible to create a global distribution list, but you can modify existing ones that you have access to.  See below.
|- 
| Modify server-side distribution list
| [[File:Exclamation_yellow.png]]
| Outlook will allow you to add members to a global distribution list that you own, but you cannot change other features, such as add owners or change the name.
|}