TRACC Adobe Connect
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Adobe Connect Questions
- What computer do you plan to use as the presentation computer?
- Where do you plan to hold your presentation (e.g. the 3rd floor conference room, in front of one of the wall backlight screens, etc)?
- Is the only thing you want to present PowerPoint or are there video clips?
- Do you have administrative rights on the presentation computer?
- Do you plan to allow remote participants to ask questions using the chat function of Connect or do you plan to set up a telephone conference bridge to allow remote people to ask questions?
- Do you plan to have an assistant follow the chat conversations and filter questions for the presenter or do you plan to have the presenter watch the chat sessions?
- When a local participant asks a question, do you plan to repeat the question so that remote participants can hear it or set up a local microphone system so that local participants can be heard?
- Do you plan to preregister remote participants in Connect, allow anyone to connect but require the presenter (or assistant) to authorize the connection, or do you just plan to allow anyone to connect without any authorization?
- Will the guest presenter (if any) allow his/her presentation to be recorded?
Adobe Connect Instructions
To Schedule a Session
- Go to http://admin.na3.acrobat.com and enter your Login and Password information.
- If you do not have an account, get an account from Paul Domagala (firstname.lastname@example.org).
- Click the “create a new Meeting tab.
- Fill in the “Meeting Information “ form.
- Choose a name for the meeting that has some significance to you (e.g. Traffic Simulation).
While the system will create a URL for you that users can use to join the session, it is better that you create your own “Custom URL” that has some significance for the meeting (e.g. http://anl.na3.acrobat.com/traffic-simulation).
- Then select a start time, date, and duration of the session.
- Under “Select Template” select “Default Training Template” unless you have created a custom template for your session.
- You now must select the type of access you want for the meeting by checking the box next to one of the following phrases:
- Only registered users may enter the room (guest access is blocked)
- Only registered users and accepted guests may enter the room
- Anyone who has the URL for the meeting can enter the room
NOTE --> CIS has preconfigured only certain users and you cannot add your own preregistered users. Therefore, you should not select the “Only registered users may enter…..” option. Select either the second option which will require you (or your assistant) to authorize users in real-time as the connect or allow anyone to connect without authorization. Then click “Next”.
- You can now select participants that you want to be able to join the meeting.
- You select individuals or groups of individuals. Then click next.
- You can now choose to send invitations to selected individuals.
The email to to your selected individuals will contain the meeting URL. If you do not send an invitation using Connect, then you will have to convey the meeting URL in some other way.
Remote User Connection Instructions
Recording and Editing
- Recording and Editing an Adobe Connect Session
- Schedule your Connect session.
- “Enter the meeting room” either from the web page you used to schedule the meeting or by entering the meeting URL into your browser.
- After entering the meeting room, your session has started. There may or may not be other people in the room.
- At the top of your room screen, select “Meeting/Record Meeting”.
- “Record Meeting” pop up window will appear. You may optionally enter a meeting summary if you wish.
- If you are using a speakerphone, check the box, and then click “OK”.
- A small window will appear in the upper right of your screen that says that “The meeting is being recorded”. It will also give you the option to stop the recording. The window will disappear in a few seconds and be replaced by a red dot.
- You can move the courser over the dot at any time to get the window back. You will probably start the recording before the meeting actually starts and continue recording after the meeting is over, but that is all right because you can edit (trim) the recording after the meeting is over.
- After the recording is stopped, you can end the meeting as usual by selecting “Meeting/End Meeting.
- Edit and Download Meeting as a Flash File
- Hold and record your meeting.
- Go to your Adobe Connect “Home Page”.
- Select “Meetings at the top of the page (Not Create Meetings).
- Double click on your meeting name. Select the “Recordings” menu.
- Click on “Edit” for your meeting.
- Use the controls to select portions of your session and “Crop” (trim) the parts you do not want in at the beginning, in the middle, or at the end.
- Save your changes. Each time you do a crop save the changes and then start over with the cropped file to make additional crops.
- Once your file has been edited and saved, go back to the “Home/Meetings” page and select “Make offline” for your meeting.
- You will then get a “Proceed with offline recording” window.
- Select a place on your computer to store the file.
- Adobe Connect will go through the entire meeting as it converts the file to a Flash file format. Note that the encoding process will take as long as the original meeting took, so please be patient.
- When the encoding has been completed, the window will say “Recording completed and stored” at the bottom of the screen.
- Play the file locally using any suitable Flash player. It can also be moved to a web page so others can view the meeting using a Flash player.
Interesting Help Links on Using Adobe Connect
- Adobe Connect page for the Argonne service: []
- Acrobat Connect Pro Support Center http://www.adobe.com/support/connect/
- KSU Research and Extension TechWeb Adobe Connect page[]
- KSU TechBytes Video -- Feb. 14, 2008 : Adobe Connect - Gerry Snyder :: IET Hale Library, Hemisphere Room (Rm 501) [] -- Adobe Connect brings a whole new aspect to video conferencing; with full audio and video support, conferencing could never be easier over the web. Connect provides the ability to chat (via voice or text), share Powerpoint presentations, view webcams, and even conduct polls.